Client Description:

Our client, a European Institution, is looking for its future Administrative Assistant.

The job offer is a temporary contract for one year.

Responsibilities:

• Handle the administrative coordination of the whole lending procedure (monitoring of deadlines, organisation of meetings, appointments and business trips for the loan officers and the Head of Division)
• Prepare briefing papers for meetings and business trips
• Assist the loan officers during the lending process and, as appropriate, in the follow up of projects
• Finalise, distribute and file documents and reports prepared by loan officers
• Handle telephone contacts with clients and follow information flow while loan officers are on mission 
• Assist loan officers in updating and organising contacts
• Optimisation of operating tools and working methods: 
• Keep statistics and work plan up-to-date; monitor that procedures are followed during the lending process; input data in the loans database in view of the preparation of reports and statistics on the activity in countries covered by the Division 
• Cooperate with the other Assistants
• Onboard new colleagues
• Contribute to a good working atmosphere within the Division and the Department in order to facilitate the timely implementation of tasks.

Candidate Profile:

• Secondary level education
• At least 3 years of relevant professional experience in providing administrative support 
• Excellent knowledge of standard MS Office Tools (Word, Excel, PowerPoint)
• Excellent knowledge of written and spoken English and a good command of French. Knowledge of other European languages like German would be a significant advantage.
• You have a strong sense of responsibility and initiative
• You have a very good organisational skills
• You are rigorous and able to meet deadlines and priorities
• You are able to draft routine correspondence and edit materials

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